What Tasks Should You Delegate to a VA First?

A beginner-friendly guide for overwhelmed business owners.

When you first decide to hire a virtual PA, it can be hard to know where to start. You might be used to doing everything yourself, and the thought of handing things over can feel overwhelming. The key is to start small, choose tasks that will have the biggest impact, and work with a UK virtual assistant who understands your business needs.

At Eden Assistants, we specialise in helping busy business owners, from solo entrepreneurs to chambers of barristers, figure out exactly what to delegate first. Here are the top areas that can free up your time and headspace.

Inbox Management

A cluttered inbox can be a huge source of stress. A virtual PA can filter your emails, flag urgent messages, respond to routine enquiries, and keep you on top of deadlines. With Eden Assistants managing your inbox, you will only see what matters, and you can stop wasting hours each week sifting through spam and admin.

Diary and Meeting Coordination

If you are double-booked, missing appointments, or spending too much time arranging calls, this is one of the first tasks to outsource. We handle diary management, schedule client meetings, send reminders, and make sure your days run smoothly. Your UK virtual assistant can also coordinate with multiple stakeholders, ensuring nothing slips through the cracks.

Document Preparation and Formatting

Whether you are a barrister who needs precise legal document formatting, or a business owner preparing contracts, proposals, or presentations, our virtual PA services take care of the details. We ensure your documents are professional, accurate, and ready to send, freeing you from hours of tedious editing.

Client Follow-Ups

Staying in touch with clients is essential for retention and growth, yet it is easy to let follow-ups slide. Your Eden Assistant can send updates, check in with leads, and make sure no opportunity is missed, helping you maintain strong relationships and a professional reputation.

Social Media and Website Updates

Keeping your business visible online takes time and consistency. Our virtual agency UK team can create posts, schedule content, respond to comments, and make basic website updates, allowing you to stay active online without losing focus on your core work.

Bookkeeping and Invoicing Support

Chasing payments and managing expenses is a drain on your energy. A UK virtual assistant can raise invoices, send reminders, and log expenses so you always know where your finances stand.

Start Small, Grow Big

When you first hire a virtual PA, you do not have to hand over everything at once. Start with one or two of these high-impact areas, build trust, and expand your delegated tasks as you see the benefits. Many of our clients start with inbox and diary management, then move on to more complex projects once they realise how much time they can save.

Talk to us about what you can delegate to your VA - Book a call with us!